Eventer sends automated emails at each stage of the RSVP lifecycle and can also send timed reminder emails to confirmed attendees before the event starts.
Automated Lifecycle Emails
Configure each template at Eventer → Settings → RSVP → Emails:
| Sent when | |
|---|---|
| Confirmation | Immediately after a successful RSVP (Going, Not Going, or Maybe). |
| Pending Approval | When Require Approval is on and the RSVP is awaiting review. |
| Waitlist | When the event is at capacity and the visitor is added to the waitlist. |
| Waitlist Promoted | When a spot opens and a waitlisted person is promoted to confirmed. |
| Reminder | N minutes/hours/days before the event to all confirmed Going attendees. |
Setting Up Reminders
- Go to Eventer → Settings → RSVP → Reminders.
- Click Add Reminder.
- Set the timing — for example 120 minutes before, 24 hours before, or 7 days before.
- Customise the subject and body using the shortcodes below.
- Add as many reminders as needed, then save.
Available Email Shortcodes
| Shortcode | Outputs |
|---|---|
{rsvp_name} |
The registrant’s name. |
{rsvp_status} |
Current RSVP status (Going / Not Going / Maybe / Pending / Waitlist). |
{evt_title} |
Event title. |
{evt_date} |
Event date. |
{evt_time} |
Event start time. |
{manage_url} |
Personal link for the attendee to manage their RSVP. |
Tip: Always include
{manage_url}in every email template so attendees can easily update or cancel their RSVP without contacting you directly.